Turbine Terms and Conditions of Use

This page (together with the documents referred to on it) set out the terms and conditions on which we (the “Supplier”) supply the services on our website www.turbinehq.com to you (the “Customer”).

Please read these terms and conditions carefully. By proceeding to select a Service Plan you accept these terms and conditions and agree to comply with them and with all applicable laws and regulations governing the use of our site.

You should print a copy of these terms and conditions for future reference. However, they are also available at http://turbinehq.com/terms-and-conditions/.

If you do not wish to accept these terms and conditions, then you should not to proceed to select a Service Plan and you shall not be authorised to use the services on our site.


1.                 Interpretation

1.1              The definitions and rules of interpretation in this clause apply in this Agreement.

“Agreement” means these terms and conditions and the applicable Service Plan from time to time.

“Agreed Purposes” means for the performance by the Supplier of its obligations under the Agreement or by any other purpose agreed in writing between the parties from time to time.

“Authorised Users” means those employees, agents and independent contractors of the Customer who are authorised by the Customer to use the Services and the Documentation in accordance with clause 2.2.

“Business Day” means any day which is not a Saturday, Sunday or public holiday in the UK.

“Confidential Information” means information that is proprietary or confidential and is either clearly labelled as such or identified as Confidential Information in clause 11.5.

“controller”, “data controller”, “processor”, “data processor”, “data subject”, “processing” and “appropriate technical and organisational measures” have the meanings given to them by the Data Protection Legislation in force at the time.

“Customer Data” means data and Personal Data inputted by the Customer, Authorised Users, or the Supplier on the Customer’s behalf for the purpose of using the Services or facilitating the Customer’s use of the Services.

“Data Protection Legislation” means  all legislation and regulatory requirements in force from time to time relating to the use of personal data and the privacy of electronic communications, including, without limitation (i) any data protection legislation from time to time in force in the UK including the Data Protection Act 2018 or any successor legislation, as well as (ii) the General Data Protection Regulation ((EU) 2016/679) and any other directly applicable European Union regulation relating to data protection and privacy (for so long as and to the extent that the law of the European Union has legal effect in the UK).

“Documentation” means the document made available to the Customer by the Supplier online via www.turbinehq.com (and in particular, the features described on the tour pages on the site and update release notes sent by email or published on the Turbine blog) or such other web address notified by the Supplier to the Customer from time to time which sets out a description of the Services and the user instructions for the Services.

“Effective Date” the date on which you start a free trial of the software by signing up online or, if later, a date on which you were notified that these terms and conditions had come into effect.

“Initial Subscription Term” means the initial term of this Agreement of one (1) calendar month.

“Normal Business Hours” means 8.00 am to 6.00 pm local UK time, each Business Day.

“Personal Data” has the meaning given to it by the Data Protection Act 2018.

“Renewal Period” means the period described in clause 14.1.

“Services” means the provision of the online application for managing HR records, expense claims, time off requests and purchase orders as described at https://www.turbinehq.com/turbine-overview and provided by the Supplier to the Customer under this Agreement via www.redtapehq.com or any other website notified to the Customer by the Supplier from time to time, as more particularly described in the Documentation and Service Plan.

“Service Plan” means the service plan selected by the Customer via the plans and pricing page (or subsequently selected by the Customer under clause 3) which sets out the applicable Service Plan Limits.

“Service Plan Limits” in relation to the applicable Service Plan Limits, means the number of employees, teams and managers of the Customer that may use the Services.

“Software” means the online software applications provided by the Supplier as part of the Services.

“Subscription Fees” means the subscription fees payable by the Customer to the Supplier as set out in the Service Plan.

“Subscription Term” has the meaning given in clause 14.1.

“Support Services Policy” means the Supplier’s policy for providing support in relation to the Services as made available in Appendix One to these terms and conditions, as such document may be amended by the Supplier in its sole discretion from time to time.

“Virus” means any thing or device (including any software, code, file or programme) which may: prevent, impair or otherwise adversely affect the operation of any computer software, hardware or network, any telecommunications service, equipment or network or any other service or device; prevent, impair or otherwise adversely affect access to or the operation of any programme or data, including the reliability of any programme or data (whether by re-arranging, altering or erasing the programme or data in whole or part or otherwise); or adversely affect the user experience, including worms, trojan horses, viruses and other similar things or devices.

1.2              clause, appendix and paragraph headings shall not affect the interpretation of this Agreement.

1.3              A person includes an individual, corporate or unincorporated body (whether or not having separate legal personality) and that person’s legal and personal representatives, successors or permitted assigns.

1.4              A reference to a company shall include any company, corporation or other body corporate, wherever and however incorporated or established.

1.5              Words in the singular shall include the plural and vice versa.

1.6              A reference to one gender shall include a reference to the other genders.

1.7              A reference to a statute or statutory provision is a reference to it as it is in force for the time being, taking account of any amendment, extension, or re-enactment and includes any subordinate legislation for the time being in force made under it.

1.8              A reference to writing or written includes emails but not faxes.

1.9              References to clauses and appendices are to the clauses and appendices of this Agreement; references to paragraphs are to paragraphs of the relevant appendix to this Agreement.

2.                 User of the Services

2.1              The Supplier grants to the Customer a non-exclusive, non-transferable right to use (and to permit Authorised Users to use) the Services during the Subscription Term solely for the Customer’s internal business operations and subject to the other terms and conditions of this Agreement.

2.2              In relation to the Authorised Users, the Customer acknowledges and undertakes that:

(a)       the maximum number of Authorised Users that it authorises to access and use the Services shall not exceed the number set out in the Service Plan Limits;

(b)       it shall not permit or allow more than one Authorised User to use the same login details (but may change the identity of those persons that are Authorised Users, in which case a person that has ceased to be Authorised User may no longer access or use the Services and their records will be deleted);

(c)       each Authorised User shall keep a secure password for his use of the Services and Documentation, that such password shall be changed no less frequently than QUARTERLY and that each Authorised User shall keep his password confidential;

(d)       it shall maintain a written, up to date list of current Authorised Users and provide such list to the Supplier within 5 Business Days of the Supplier’s written request at any time;

2.3              The Customer shall not use the Services to knowingly transmit any data, send, store, distribute or upload any material that contains viruses.

2.4              The Customer shall not use the Services to access, store, distribute or transmit any material that:

(a)       is unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;

(b)       facilitates illegal activity;

(c)       depicts sexually explicit images;

(d)       promotes unlawful violence;

(e)       is discriminatory based on race, gender, colour, religious belief, sexual orientation, disability, or any other illegal activity; or

(f)        causes damage or injury to any person or property;

and the Supplier reserves the right, without liability to the Customer, to disable the Customer’s access to any material that breaches the provisions of this clause.

2.5              The Customer shall not:

(a)       except as may be allowed by any applicable law which is incapable of exclusion by agreement between the parties:

(i)        and except to the extent expressly permitted under this Agreement, attempt to copy, modify, duplicate, create derivative works from, frame, mirror, republish, download, display, transmit, or distribute all or any portion of the Software and/or Documentation (as applicable) in any form or media or by any means; or

(ii)       attempt to reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of the Software; or

(b)       access all or any part of the Services and Documentation in order to build a product or service which competes with the Services and/or the Documentation; or

(c)       use the Services and/or Documentation to provide services to third parties; or

(d)       subject to clause 19.1, license, sell, rent, lease, transfer, assign, distribute, display, disclose, or otherwise commercially exploit, or otherwise make the Services and/or Documentation available to any third party except the Authorised Users, or

(e)       attempt to obtain, or assist third parties in obtaining, access to the Services and/or Documentation, other than as provided under this clause 2.

2.6              The Customer shall use all reasonable endeavours to prevent any unauthorised access to, or use of, the Services and/or the Documentation and, in the event of any such unauthorised access or use, promptly notify the Supplier.

2.7              The rights provided under this clause 2 are granted to the Customer only, and shall not be considered granted to any subsidiary or holding company of the Customer.

3.                 Changing the Service Plan

3.1              The Customer may, from time to time during any Subscription Term, change the Service Plan by logging in as the account owner, going to the Company Settings page and clicking ‘Change Plan’. If the Customer selects a different Service Plan, the Service Plan Limits applicable to that new Service Plan shall apply immediately and this Agreement shall be otherwise amended in accordance with the terms of the new Service Plan. The Customer will not be able to change to a different Service Plan where it already has more Authorised Users than permitted under the Service Plan Limits for that Service Plan. Therefore the Customer must check that it has deleted any Authorised Users from the system before downgrading.

3.2              If the Supplier approves the Customer’s request to upgrade its Service Plan during a Renewal Period, then the Customer shall pay the new, increased price in full at the end of the relevant Renewal Period. There shall be no pro-rata reduction of the fees.

4.                 Services

4.1              The Supplier shall, during the Subscription Term, provide the Services and make available the Documentation to the Customer on and subject to the terms of this Agreement.

4.2              The Supplier shall use commercially reasonable endeavours to make the Services available 24 hours a day, seven days a week, except for:

(a)       planned maintenance carried out during the maintenance window of 8.00 pm to 6.00 am UK time; and

(b)       unscheduled maintenance provided that the Supplier has used reasonable endeavours to give the Customer notice in advance.

The Supplier will, as part of the Services and at no additional cost to the Customer, provide the Customer with the Supplier’s standard customer support services during Normal Business Hours in accordance with the Supplier’s Support Services Policy in effect at the time that the Services are provided. The Supplier may amend the Support Services Policy in its sole and absolute discretion from time to time.

5.                 Customer data and data protection

5.1              The Customer shall own all rights, title and interest in and to all of the Customer Data and shall have sole responsibility for the legality, reliability, integrity, accuracy and quality of the Customer Data.

5.2              The Supplier shall follow its archiving procedures for Customer Data as set out in its Back-Up Policy available at Appendix 2 to these terms and conditions, as such document may be amended by the Supplier in its sole discretion from time to time. In the event of any loss or damage to Customer Data, the Customer’s sole and exclusive remedy shall be for the Supplier to use reasonable commercial endeavours to restore the lost or damaged Customer Data from the latest back-up of such Customer Data maintained by the Supplier in accordance with the archiving procedure described in its Back-Up Policy. The Supplier shall not be responsible for any loss, destruction, alteration or disclosure of Customer Data caused by any third party (except those third parties sub-contracted by the Supplier to perform services related to Customer Data maintenance and back-up).

5.3              The Supplier shall, in providing the Services, comply with its Privacy Policy relating to the privacy of the Customer Data available at https://www.turbinehq.com/privacy-policy.

5.4              Both parties shall comply with all applicable requirements of the Data Protection Legislation. This clause is in addition to, and does not relieve, remove or replace, a party’s obligations under the Data Protection Legislation.

5.5              The parties acknowledge that for the purposes of the Data Protection Legislation, the Customer is the data controller and the Supplier is the data processor. Appendix 3 sets out the scope, nature and purpose of processing by the Supplier, the duration of the processing and the types of Personal Data and categories of data subject.

5.6              Without prejudice to the generality of clause 5.4 the Customer shall ensure that it has all necessary appropriate consents and notices in place to enable lawful transfer of the Personal Data to the Supplier for the Agreed Purposes for the duration of this Agreement.

5.7              Without prejudice to the generality of clause 5.4, the Supplier shall, in relation to any Personal Data processed in connection with the performance by the Supplier of its obligations under this Agreement:

(a)       process that Personal Data only on the written instructions of the Customer unless the Supplier is required by the Data Protection Legislation to otherwise process that Personal Data. Where the Supplier is relying on laws of a member of the European Union or European Union law as the basis for processing Personal Data, the Supplier shall promptly notify the Customer of this before performing the processing required by the Data Protection Legislation unless those applicable laws prohibit the Supplier from so notifying the Customer;

(b)       ensure that it has in place appropriate technical and organisational measuresto protect against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, pseudonymising and encrypting Personal Data, ensuring confidentiality, integrity, availability and resilience of its systems and services, ensuring that availability of and access to Personal Data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organisational measures adopted by it);

(c)       ensure that all personnel who have access to and/or process Personal Data are obliged to keep the Personal Data confidential; and

(d)       not transfer any Personal Data outside of the European Economic Area unless the prior written consent of the Customer has been obtained and the following conditions are fulfilled:

(i)        the Customer or the Supplier has provided appropriate safeguards in relation to the transfer;

(ii)       the data subject has enforceable rights and effective legal remedies;

(iii)     the Supplier complies with its obligations under the Data Protection Legislation by providing an adequate level of protection to any Personal Data that is transferred; and

(iv)     the Supplier complies with reasonable instructions notified to it in advance by the Customer with respect to the processing of the Personal Data;

(e)       assist the Customer, at the Customer’s cost, in responding to any request from a Data Subject and in ensuring compliance with the Customer’s obligations under the Data Protection Legislation with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;

(f)        notify the Customer without undue delay on becoming aware of a Personal Data breach;

(g)       at the written direction of the Customer, delete or return Personal Data and copies thereof to the Customer on termination of the Agreement unless required by the Data Protection Legislation to store the Personal Data; and

(h)       maintain complete and accurate records and information to demonstrate its compliance with this clause 5.

5.8              You generally authorise us to engage processors to process Customer Data.  A list of those processors is available at https://www.turbinehq.com/security.  We will update this list in advance of making any change.  If you reasonably object to a change, then, at our option, we will either:

(a)       give you an opportunity to pay for a version of the relevant product or service without use of the processor to which you object; or

(b)       terminate the provision of the affected service to you.

5.9              The Supplier may, at any time on not less than 30 days’ notice, revise this clause by replacing it with any applicable controller to processor standard clauses or similar terms forming part of an applicable certification scheme (which shall apply when replaced by attachment to this Agreement).

6.                 Third party providers

The Customer acknowledges that the Services may enable or assist it to access the website content of, correspond with, and purchase products and services from, third parties via third-party websites and that it does so solely at its own risk. The Supplier makes no representation or commitment and shall have no liability or obligation whatsoever in relation to the content or use of, or correspondence with, any such third-party website, or any transactions completed, and any contract entered into by the Customer, with any such third party. Any contract entered into and any transaction completed via any third-party website is between the Customer and the relevant third party, and not the Supplier. The Supplier recommends that the Customer refers to the third party’s website terms and conditions and privacy policy prior to using the relevant third-party website. The Supplier does not endorse or approve any third-party website nor the content of any of the third-party website made available via the Services.

7.                 Supplier’s obligations

7.1              The Supplier undertakes that the Services will be performed substantially in accordance with the Documentation and with reasonable skill and care.

7.2              The undertaking at clause 7.1 shall not apply to the extent of any non-conformance which is caused by use of the Services contrary to the Supplier’s instructions, or modification or alteration of the Services by any party other than the Supplier or the Supplier’s duly authorised contractors or agents. If the Services do not conform with the foregoing undertaking, Supplier will, at its expense, use all reasonable commercial endeavours to correct any such non-conformance promptly, or provide the Customer with an alternative means of accomplishing the desired performance. Such correction or substitution constitutes the Customer’s sole and exclusive remedy for any breach of the undertaking set out in clause 7.1. Notwithstanding the foregoing, the Supplier:

(a)       does not warrant that the Customer’s use of the Services will be uninterrupted or error-free; nor that the Services, Documentation and/or the information obtained by the Customer through the Services will meet the Customer’s requirements; and

(b)       is not responsible for any delays, delivery failures, or any other loss or damage resulting from the transfer of data over communications networks and facilities, including the internet, and the Customer acknowledges that the Services and Documentation may be subject to limitations, delays and other problems inherent in the use of such communications facilities.

7.3              This Agreement shall not prevent the Supplier from entering into similar Agreements with third parties, or from independently developing, using, selling or licensing documentation, products and/or services which are similar to those provided under this Agreement.

7.4              The Supplier warrants that it has and will maintain all necessary licences, consents, and permissions necessary for the performance of its obligations under this Agreement.

8.                 Customer’s obligations

8.1              The Customer shall:

(a)       provide the Supplier with:

(i)        all necessary co-operation in relation to this Agreement; and

(ii)       all necessary access to such information as may be required by the Supplier;

in order to render the Services, including but not limited to Customer Data, security access information and configuration services;

(b)       comply with all applicable laws and regulations with respect to its activities under this Agreement;

(c)       carry out all other Customer responsibilities set out in this Agreement in a timely and efficient manner. In the event of any delays in the Customer’s provision of such assistance as agreed by the parties, the Supplier may adjust any agreed timetable or delivery schedule as reasonably necessary;

(d)       ensure that the Authorised Users use the Services and the Documentation in accordance with the terms and conditions of this Agreement and the Customer shall be responsible for any Authorised User’s breach of this Agreement;

(e)       obtain and shall maintain all necessary licences, consents, and permissions necessary for the Supplier, its contractors and agents to perform their obligations under this Agreement, including without limitation the Services;

(f)        ensure that its network and systems comply with the relevant specifications provided by the Supplier from time to time; and

(g)       be solely responsible for procuring and maintaining its network connections and telecommunications links from its systems to the Supplier’s data centres, and all problems, conditions, delays, delivery failures and all other loss or damage arising from or relating to the Customer’s network connections or telecommunications links or caused by the internet.

8.2              If the Supplier's performance of any of its obligations under the Contract is prevented or delayed by any act or omission by the Customer or failure by the Customer to perform any relevant obligation (Customer Default):

(a)       without limiting or affecting any other right or remedy available to it, the Supplier shall have the right to suspend performance of the Services until the Customer remedies the Customer Default, and to rely on the Customer Default to relieve it from the performance of any of its obligations in each case to the extent the Customer Default prevents or delays the Supplier's performance of any of its obligations;

(b)       the Supplier shall not be liable for any costs or losses sustained or incurred by the Customer arising directly or indirectly from the Supplier's failure or delay to perform any of its obligations; and

(c)       the Customer shall reimburse the Supplier on written demand for any costs or losses sustained or incurred by the Supplier arising directly or indirectly from the Customer Default.

9.                 Charges and payment

9.1              The Customer shall pay the Subscription Fees to the Supplier for the Service Plan in accordance with this clause 9 and the Service Plan.

9.2              The Customer shall on the Effective Date provide to the Supplier valid, up-to-date and complete direct debit,  credit card or, if the Customer is located in the United Kingdom, debit card, details acceptable to the Supplier and any other relevant valid, up-to-date and complete contact and billing details and, if the Customer provides its credit or debit card details to the Supplier, the Customer authorises the Supplier to take payment via such direct debit, credit or debit card:

(a)       on the last day of the Initial Subscription Term for the Subscription Fees payable in respect of the Initial Subscription Term; and

(b)       on the last day of each Renewal Period in respect of that Renewal Period.

9.3              If the Supplier has not received payment within 30 days after the due date, and without prejudice to any other rights and remedies of the Supplier:

(a)       the Supplier may, without liability to the Customer, disable the Customer’s and/or the Authorised Users’ passwords, accounts and access to all or part of the Services and the Supplier shall be under no obligation to provide any or all of the Services while the invoice(s) concerned remain unpaid;

(b)       if the unpaid invoice(s) remain unpaid the Supplier has the right to terminate the Agreement immediately in accordance with clause 14; and

(c)       interest shall accrue on such due amounts at an annual rate equal to 4% over the then current base lending rate of the Royal Bank of Scotland at the date the relevant invoice was issued, commencing on the due date and continuing until fully paid, whether before or after judgment.

9.4              All amounts and fees stated or referred to in this Agreement:

(a)       shall be payable in Pounds Sterling, Euros or Dollars as selected at the time when the Customer signed up for the service;

(b)       are, subject to clause 13.4(b), non-cancellable and non-refundable;

(c)       are exclusive of value added tax, which shall be added to the Supplier’s invoice(s) at the appropriate rate.

9.5              The Supplier shall be entitled to increase the Subscription Fees at the start of each Renewal Period upon 30 days’ prior notice to the Customer.

10.              Proprietary rights

10.1          The Customer acknowledges and agrees that the Supplier and/or its licensors own all intellectual property rights in the Services and the Documentation. Except as expressly stated herein, this Agreement does not grant the Customer any rights to, or in, patents, copyrights, database rights, trade secrets, trade names, trade marks (whether registered or unregistered), or any other rights or licences in respect of the Services or the Documentation.

10.2          The Supplier confirms that it has all the rights in relation to the Services and the Documentation that are necessary to grant all the rights it purports to grant under, and in accordance with, the terms of this Agreement.

11.              Confidentiality

11.1          Each party may be given access to Confidential Information from the other party in order to perform its obligations under this Agreement. A party’s Confidential Information shall not be deemed to include information that:

(a)       is or becomes publicly known other than through any act or omission of the receiving party;

(b)       was in the other party’s lawful possession before the disclosure;

(c)       is lawfully disclosed to the receiving party by a third party without restriction on disclosure;

(d)       is independently developed by the receiving party, which independent development can be shown by written evidence; or

(e)       is required to be disclosed by law, by any court of competent jurisdiction or by any regulatory or administrative body.

11.2          Each party shall hold the other’s Confidential Information in confidence and, unless required by law, not make the other’s Confidential Information available to any third party, or use the other’s Confidential Information for any purpose other than in connection with the performance of its obligations as permitted by this Agreement.

11.3          Each party shall take all reasonable steps to ensure that the other’s Confidential Information to which it has access is not disclosed or distributed by its employees or agents in violation of the terms of this Agreement. Note that the Supplier may disclose the Customer’s Confidential Information to its sub-contractors.

11.4          Neither party shall be responsible for any loss, destruction, alteration or disclosure of Confidential Information caused by any third party.

11.5          The Customer acknowledges that details of the Services, and the results of any performance tests of the Services, constitute the Supplier’s Confidential Information.

11.6          The Supplier acknowledges that the Customer Data is the Confidential Information of the Customer.

11.7          This clause 11 shall survive termination of this Agreement, however arising.

12.              Indemnity

12.1          The Customer shall defend, indemnify and hold harmless the Supplier against claims, actions, proceedings, losses, damages, expenses and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with the Customer’s use of the Services and/or Documentation, provided that:

(a)       the Customer is given prompt notice of any such claim;

(b)       the Supplier provides reasonable co-operation to the Customer in the defence and settlement of such claim, at the Customer’s expense; and

(c)       the Customer is given sole authority to defend or settle the claim.

12.2          The Supplier shall, subject to clause 12.5, defend the Customer, its officers, directors and employees against any claim that the Services or Documentation infringes any United Kingdom patent effective as of the Effective Date, copyright, trade mark, database right or right of confidentiality, and shall indemnify the Customer for any amounts awarded against the Customer in judgment or settlement of such claims, provided that:

(a)       the Supplier is given prompt notice of any such claim;

(b)       the Customer provides reasonable co-operation to the Supplier in the defence and settlement of such claim, at the Supplier’s expense; and

(c)       the Supplier is given sole authority to defend or settle the claim.

12.3          In the defence or settlement of any claim, the Supplier may procure the right for the Customer to continue using the Services, replace or modify the Services so that they become non-infringing or, if such remedies are not reasonably available, terminate this Agreement on 2 Business Days’ notice to the Customer without any additional liability or obligation to pay liquidated damages or other additional costs to the Customer.

12.4          In no event shall the Supplier, its employees, agents and sub-contractors be liable to the Customer to the extent that the alleged infringement is based on:

(a)       a modification of the Services or Documentation by anyone other than the Supplier; or

(b)       the Customer’s use of the Services or Documentation in a manner contrary to the instructions given to the Customer by the Supplier; or

(c)       the Customer’s use of the Services or Documentation after notice of the alleged or actual infringement from the Supplier or any appropriate authority.

12.5          The foregoing states the Customer’s sole and exclusive rights and remedies, and the Supplier’s (including the Supplier’s employees’, agents’ and sub-contractors’) entire obligations and liability, for infringement of any patent, copyright, trade mark, database right or right of confidentiality.

13.              Limitation of liability

13.1          This clause 13 sets out the entire financial liability of the Supplier (including any liability for the acts or omissions of its employees, agents and sub-contractors) to the Customer in respect of:

(a)       any breach of this Agreement;

(b)       any use made by the Customer of the Services and Documentation or any part of them; and

(c)       any representation, statement or tortious act or omission (including negligence) arising under or in connection with this Agreement.

13.2          Except as expressly and specifically provided in this Agreement:

(a)       the Customer assumes sole responsibility for results obtained from the use of the Services and the Documentation by the Customer, and for conclusions drawn from such use. The Supplier shall have no liability for any damage caused by errors or omissions in any information, instructions or scripts provided to the Supplier by the Customer in connection with the Services, or any actions taken by the Supplier at the Customer’s direction;

(b)       all warranties, representations, conditions and all other terms of any kind whatsoever implied by statute or common law are, to the fullest extent permitted by applicable law, excluded from this Agreement; and

(c)       the Services and the Documentation are provided to the Customer on an “as is” basis.

13.3          Nothing in this Agreement excludes the liability of the Supplier:

(a)       for death or personal injury caused by the Supplier’s negligence; or

(b)       for fraud or fraudulent misrepresentation.

13.4          Subject to clause 13.2 and clause 13.3:

(a)       the Supplier shall not be liable whether in tort (including for negligence or breach of statutory duty), contract, misrepresentation, restitution or otherwise for any loss, costs, damages, charges or expenses however arising under this Agreement, including the following:

(i)        loss of profits;

(ii)       loss of business;

(iii)     depletion of goodwill and/or similar losses;

(iv)     loss or corruption of data or information

(v)       pure economic loss;

(vi)     special, indirect or consequential loss,

(b)       the Supplier’s total aggregate liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of this Agreement shall be limited to the total Subscription Fees paid for the Service Plan during the 12 months immediately preceding the date on which the claim arose.

(c)       unless the Customer notifies the Supplier that it intends to make a claim in respect of an event within the notice period, the Supplier shall have no liability for that event. The notice period for an event shall start on the day on which the Customer became, or ought reasonably to have become, aware of the event having occurred and shall expire 6 months from that date. The notice must be in writing and must identify the event and the grounds for the claim in reasonable detail.

14.              Term and termination

14.1          This Agreement shall, unless otherwise terminated as provided in this clause 14, commence on the Effective Date and shall continue for the Initial Subscription Term and, thereafter, this Agreement shall be automatically renewed for successive periods of one (1) month (each a “Renewal Period”), unless:

(a)       either party notifies the other party of termination, in writing, at least 5 Business Days before the end of the Initial Subscription Term or any Renewal Period, in which case this Agreement shall terminate upon the expiry of the applicable Initial Subscription Term or Renewal Period; or

(b)       otherwise terminated in accordance with the provisions of this Agreement;

and the Initial Subscription Term together with any subsequent Renewal Periods shall constitute the “Subscription Term”.

14.2          Without prejudice to any other rights or remedies to which the parties may be entitled, either party may terminate this Agreement without liability to the other if:

(a)       the other party fails to pay any amount due under this agreement on the due date for payment and remains in default not less than 30 days after being notified in writing to make such payment;

(b)       the other party commits a material breach of any of the terms of this Agreement and (if such a breach is remediable) fails to remedy that breach within 30 days of that party being notified in writing of the breach; or

(c)       an order is made or a resolution is passed for the winding up of the other party, or circumstances arise which entitle a court of competent jurisdiction to make a winding-up order in relation to the other party; or

(d)       an order is made for the appointment of an administrator to manage the affairs, business and property of the other party, or documents are filed with a court of competent jurisdiction for the appointment of an administrator of the other party, or notice of intention to appoint an administrator is given by the other party or its directors or by a qualifying floating charge holder (as defined in paragraph 14 of Schedule B1 to the Insolvency Act 1986); or

(e)       a receiver is appointed of any of the other party’s assets or undertaking, or if circumstances arise which entitle a court of competent jurisdiction or a creditor to appoint a receiver or manager of the other party, or if any other person takes possession of or sells the other party’s assets; or

(f)        the other party makes any arrangement or composition with its creditors, or makes an application to a court of competent jurisdiction for the protection of its creditors in any way; or

(g)       the other party ceases, or threatens to cease, to trade; or

(h)       the other party suspends, or threatens to suspend, payment of its debts or is unable to pay its debts as they fall due or admits inability to pay its debts or is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986; or

(i)        the other party's financial position deteriorates to such an extent that in the terminating party's opinion the other party's capability to adequately fulfil its obligations under the Contract has been placed in jeopardy; or

(j)        there is a change of control of the other party within the meaning of section 840 of the Income and Corporation Taxes Act 1988; or

(k)       the other party takes or suffers any similar or analogous action in any jurisdiction in consequence of debt.

14.3          On termination of this Agreement for any reason:

(a)       all licences granted under this Agreement shall immediately terminate;

(b)       the Customer shall immediately pay to the Supplier all of the Supplier's outstanding unpaid invoices and interest and, in respect of Services supplied but for which no invoice has been submitted, the Supplier shall submit an invoice, which shall be payable by the Customer immediately on receipt;

(c)       each party shall return and make no further use of any equipment, property, Documentation and other items (and all copies of them) belonging to the other party;

(d)       the Supplier may destroy or otherwise dispose of any of the Customer Data in its possession; and

(e)       the accrued rights of the parties as at termination, or the continuation after termination of any provision expressly stated to survive or implicitly surviving termination, shall not be affected or prejudiced.

14.4          The Customer acknowledges that it is the Customer’s sole responsibility to extract the Customer Data prior to termination of this Agreement if it wishes to retain a copy of the Customer Data and that the Supplier is under no obligation to supply a copy of the Customer Data post-termination.

15.              Force majeure

The Supplier shall have no liability to the Customer under this Agreement if it is prevented from or delayed in performing its obligations under this Agreement, or from carrying on its business, by acts, events, omissions or accidents beyond its reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes (whether involving the workforce of the Supplier or any other party), failure of a utility service or transport or telecommunications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or sub-contractors, provided that the Customer is notified of such an event and its expected duration.

16.              Waiver

16.1          A waiver of any right under this Agreement is only effective if it is in writing and it applies only to the party to whom the waiver is addressed and to the circumstances for which it is given.

16.2          Unless specifically provided otherwise, rights arising under this Agreement are cumulative and do not exclude rights provided by law.

17.              Severance

17.1          If any provision (or part of a provision) of this Agreement is found by any court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force.

17.2          If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, the provision shall apply with whatever modification is necessary to give effect to the commercial intention of the parties.

18.              Entire Agreement

18.1          This Agreement, and any documents referred to in it, constitute the whole Agreement between the parties and supersede any previous arrangement, understanding or Agreement between them relating to the subject matter they cover.

18.2          Each of the parties acknowledges and agrees that in entering into this Agreement it does not rely on any undertaking, promise, assurance, statement, representation, warranty or understanding (whether in writing or not) of any person (whether party to this Agreement or not) relating to the subject matter of this Agreement, other than as expressly set out in this Agreement.

19.              Assignment

19.1          The Customer shall not, without the prior written consent of the Supplier, assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement.

19.2          The Supplier may at any time assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement.

20.              No partnership or agency

Nothing in this Agreement is intended to or shall operate to create a partnership between the parties, or authorise either party to act as agent for the other, and neither party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).

21.              Third party rights

This Agreement does not confer any rights on any person or party (other than the parties to this Agreement and, where applicable, their successors and permitted assigns) pursuant to the Contracts (Rights of Third Parties) Act 1999.

22.              Notices

22.1          Any notice required to be given under this Agreement shall be in writing and shall be delivered by hand or sent by pre-paid first-class post or recorded delivery post to the other party at its address set out in this Agreement, or such other address as may have been notified by that party for such purposes, or sent by fax to the other party’s fax number as set out in this Agreement.

22.2          A notice delivered by hand shall be deemed to have been received when delivered (or if delivery is not in business hours, at 9 am on the first business day following delivery). A correctly addressed notice sent by pre-paid first-class post or recorded delivery post shall be deemed to have been received at the time at which it would have been delivered in the normal course of post. A notice sent by fax shall be deemed to have been received at the time of transmission (as shown by the timed printout obtained by the sender).

23.              Governing law and jurisdiction

23.1          This Agreement and any disputes or claims arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) are governed by, and construed in accordance with, the law of England.

23.2          The parties irrevocably agree that the courts of England have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).

Appendix One – Support Services Policy

Turbine is a constantly-evolving online application. We aim to fix bugs and problems quickly and add new features on a regular basis. We offer several support options:

1.                 Check the support section on the site. You can find answers to frequently asked questions and guidelines of administrators, managers and users.

2.                 If you cannot find an answer in the help section, use contact form. We will try to respond to you within two working days, although we cannot guarantee to solve every problem in that time frame.

3.                 If you need help setting up Turbine in your company or you have a feature request that is specific to your business or any other request, we offer a paid support and consultancy service. Contact us online to discuss your requirements.

Appendix Two – Back-Up Policy

We will backup the server(s) and database(s) at least daily.

Appendix Three – Data Protection

The Supplier shall comply with any reasonable further written instructions of the Customer in respect to processing Customer Data. Any such further instructions shall be incorporated into this Appendix.

  1. Subject matter of processing: The Services provided to the Customer, as detailed in the Service Plan and this Agreement.
  2. Duration of the processing: The term set out in clause 1 for the provision of the Services as stated in this Agreement and the Service Plan.
  3. Nature and purposes of the processing:
    1. Nature of processing:
      1. Storage;
      2. recording;
  • remote access; and
  1. collection.
  1. Purposes of processing:
    1. management, approval, reporting and analysis of expense claims, purchase orders, time off requests and HR records
  2. Type of Personal Data:
    1. personal details relating to employees, including their name, address, e-mail address, holiday entitlement and sickness leave;
    2. time off requests, including holiday and sick leave;
    3. purchase and expense requests.
  3. Categories of Data Subject: varies dependent on type of Service Plan. The Customer shall maintain a list of categories of data subjects appropriate to their use of the Services.